Administrative Assistant to the Provost

Jun 8, 2021

1 Full-time Opening

Job Description

Working under the supervision of the Provost/VPAA to assist the Office of Academic Affairs, the Administrative Assistant oversees and manages all office procedures and other tasks as assigned by the Provost/VPAA. This position requires a friendly, pleasant personality, diplomacy and tact, the abilities to maintain confidentiality, work independently, prioritize, and organize, engage in strategic planning and project management, and the capacity to complete tasks with limited oversight and independent judgment. Computer skills and attention to detail are essential. This position also requires flexibility of hours worked.

Supervision Given/Received

Work is performed under the general supervision of the Provost/VPAA. Supervision of student employees is a part of this person’s responsibilities.

Education Requirements & Qualifications

  1. A personal and vital Christian faith consistent with the mission of the university.
  2. A bachelor’s degree, master’s or equivalent training and experience is required.
  3. Significant computer literacy is required.
  4. A record of successful work experience in an academic setting is preferred.

Examples of Work Performed

NOTE: Examples are illustrations only.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Foster efficiency in the office of the Provost/VPAA by maintaining the filing systems, answering telephone calls, scheduling meetings, preparing documents, completing reports/projects, and drafting business correspondence.
  • Resolve administrative issues and inquiries.
  • Sort, review, screen, and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries.
  • Schedule and coordinate meetings, interviews, appointments, travel and lodging, events and other similar activities for the Provost/VPAA.
  • Provide oversight and supervision for GA’s and work-study students
  • Plan OKWU’s commencement ceremony. Duties include arranging a speaker, photographer, and security personnel, preparing informational packets for graduates, and preparing the ceremony program.
  • Plan and schedule faculty-development workshops.
  • Escort visitors to the office of the Provost/VPAA and provide hospitality.
  • Maintain the Academic Affairs Master Calendar.
  • Compile agenda information and prepare minutes for the Academic Affairs Committee.
  • Maintain faculty pages of the university website.
  • Hire, train, and schedule student workers.
  • Ensure the prompt payment of all accounts payable items. Assistant the Provost/VPAA in monitoring the budget.
  • Communicate with and assist Board of Trustee members.
  • Oversee study-abroad and off-campus opportunities for students and maintain a webpage for study-abroad offerings.
  • Solve problems.
  • Perform other tasks as assigned by the Provost/VPAA.


To Apply

To apply for this position please complete our application by clicking below:

Complete the Online Application

If you have any questions, please contact Human Resources at 918-335-6273 or


As an evangelical Christian university of The Wesleyan Church, Oklahoma Wesleyan University models a way of thought, a way of life, and a way of faith. It is a place of serious study, honest questions, and critical engagement, all in the context of a liberal arts community that honors the primacy of Jesus Christ, the priority of Scripture, the pursuit of Truth, and the practice of Wisdom. Nationally recognized by U.S. News and World Report and Forbes, the University offers a thriving academic community. It is located in Bartlesville, Oklahoma, a city of approximately 30,000 residents known for its strong schools and its appreciation for the arts. Bartlesville is the home of the annual OKMozart Festival and of Frank Lloyd Wright’s Price Tower. It is located in the beautiful Green Country region of northeast Oklahoma, forty-five miles north of Tulsa.

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