Human Resources Specialist

Dec 1, 2022

Function of Job


This position requires a friendly, pleasant personality, diplomacy and tact, the ability to maintain confidentiality, work independently, prioritize, and organize.  Basic computer skills are essential, with excel being vital. Other skills needed in this position are analytical skills, verbal and written communication skills.  An employee in this position performs duties which provide support to the Director of Human Resources and the Business Office staff.


Supervision Given/Received


Work is performed under the general supervision of the Director of Human Resources.


Examples of Work Performed (within HR function)

[Note]  Examples are illustrations only.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


  • Manage application/hiring process through to completion, including but not limited to post open positions on OKWU website, schedule interviews, send rejection letters, order background checks, onboarding paperwork, add new hire information in appropriate databases
  • Process all employee terminations
  • Manage ADP time clock system; review timecards for accuracy, check times entered by supervisors, train employees and supervisors on system, etc.
  • Generate ADP reports as needed for Human Resources and Accounting and Student Services
  • Process payroll for hourly employees on a semimonthly basis, calculate employee leave time and holiday pay on spreadsheets and in ADP
  • Generate and reconcile benefit and retirement spreadsheets monthly for payroll
  • Field Human Resources phone calls and emails.
  • File all employee and vendor forms.
  • Process I9s for all new hires.
  • Manage benefits system for employees
  • Assist with administration of all benefit and retirement programs including assisting employees with insurance related inquiries
  • Process enrollments, changes, and cancellations of employee benefits while coordinating with accounting when payroll is affected
  • Aid in the open enrollment process annually
  • Work with Financial Aid department with work studies
  • Interview graduate assistants
  • Handle all Graduate Assistant paperwork, timecards, and pay authorizations
  • Maintain confidentiality and professionalism in every aspect of work
  • Order office supplies and service requests for office equipment
  • Order business cards and name badges
  • Must be willing to meet flexible working schedules, including, but not limited to overtime, varying starting and ending hours, etc.
  • Performs other tasks as assigned.


Examples of Work Performed (beyond HR function)

  • Help with the general office/ mail room when needed
  • Assist HR Director with general office / mail room staff when needed
To Apply

To apply for this position please complete our application by clicking below:

Complete the Online Application

If you have any questions, please contact Human Resources at 918-335-6273 or


As a biblically-centered Christian university of The Wesleyan Church, Oklahoma Wesleyan University models a way of thought, a way of life, and a way of faith. It is a place of serious study, honest questions, and critical engagement, all in the context of a liberal arts community that honors the primacy of Jesus Christ, the priority of Scripture, the pursuit of Truth, and the practice of Wisdom. Nationally recognized by U.S. News and World Report and Forbes, the University offers a thriving academic community. It is located in Bartlesville, Oklahoma, a city of approximately 30,000 residents known for its strong schools and its appreciation for the arts. Bartlesville is the home of the annual OKMozart Festival and of Frank Lloyd Wright’s Price Tower. It is located in the beautiful Green Country region of northeast Oklahoma, forty-five miles north of Tulsa.

Skip to content