Registrar Counselor

Jul 26, 2021

Registrar Counselor

One full time opening.


The Registrar Counselor works with students in all aspects of registration, including WebAccess, internal forms, degree plan requirements, graduation, transcripts and diplomas.

The Registrar Counselor must have exceptional customer service skills with internal and external customers, maintain confidentiality of all items related to the student academic record, and the capacity to complete tasks with limited oversight.

The Registrar Counselor must be familiar with the University.  This position will be called upon to address questions regarding course descriptions, course prerequisites, academic policies and procedures, assist with student enrollment, issue transcripts and otherwise generally support the Associate Registrar’s effort to maintain accurate student education records in the Student Information System.

  1. A personal and vital Christian faith
  2. A bachelors degree or equivalent experience
  3. The ability to work independently and on a team
  4. Excellent organizational skills

Work is performed under the general supervision of the Executive Director of Student Services, University Registrar.

Examples of work performed
  • Assist students with all aspects of registration in person, over the phone and by email
  • Assist the Student Services Office with the onboarding incoming student
  • Assist students with requesting transcripts and their academic transcript needs
  • Assist students with degree verification
  • Audits incoming student files for required documents and file accuracy in the physical file, electronic file and the Student Information System
  • Safeguard the students’ rights to privacy of their educational record and maintain FERPA compliance
  • Oversees transcript requests and securing approval from the internal offices for their release.
  • Enters student data, transfer work, catalog data and academic plans in the Student Information System.
  • Audits incoming student files for required documents and file accuracy in the physical file, electronic file and the Student Information System
  • Organizes and manages student printed and electronic file according to OKWU’s document retention policy
  • Assists with assigning and reviewing academic plans
  • Assists with the posting of transfer hours to the OKWU transcript.
  • Maintains an adequate supply of materials necessary for smooth operation of the office, including office supplies, diploma supplies, and graduation supplies
  • Assists with graduation planning and the Commencement ceremony
  • Assists with processing graduated student files for archival
  • Assists with website and policy updates
  • Assist with athletic eligibility
  • Assist with academic catalog updates, including website updates and software updates
  • Manage classroom requests in collaboration with Buildings & Grounds
  • Manage classroom displacements by coordinating with event organizer, professors and other internal offices
  • Continuously review, improve and find efficiencies for processes within the Registrar’s Office to provide outstanding customer service to students, faculty, staff and alumni.
To Apply

To apply for this position please complete our application by clicking below:

Complete the Online Application

If you have any questions, please contact Human Resources at 918-335-6273 or


As an evangelical Christian university of The Wesleyan Church, Oklahoma Wesleyan University models a way of thought, a way of life, and a way of faith. It is a place of serious study, honest questions, and critical engagement, all in the context of a liberal arts community that honors the primacy of Jesus Christ, the priority of Scripture, the pursuit of Truth, and the practice of Wisdom. Nationally recognized by U.S. News and World Report and Forbes, the University offers a thriving academic community. It is located in Bartlesville, Oklahoma, a city of approximately 30,000 residents known for its strong schools and its appreciation for the arts. Bartlesville is the home of the annual OKMozart Festival and of Frank Lloyd Wright’s Price Tower. It is located in the beautiful Green Country region of northeast Oklahoma, forty-five miles north of Tulsa.

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