The Higher Education Opportunity Act of 2008 (HEOA) requires that postsecondary institutions participating in federal student aid programs make certain disclosures to enrolled and prospective students, parents, employees, and the public. The following information is disclosed to you in compliance with federal law. For additional information, including requesting a paper copy of any materials, please call or email the appropriate office or visit the indicated websites.
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Contact Information
Admissions Contact Information: Prospective students exploring any of Oklahoma Wesleyan University’s educational programs are encouraged to begin with a visit to our website or a call to our toll-free information line as listed below.
- Graduate & Professional Studies please email gps@okwu.edu
- Traditional Undergraduate programs please email admissions@okwu.edu
- Or call us at: 918-335-6828
For direct help with information on other issues, you may use the contact information listed below:
- Academic Affairs: 918.335.6288 or email academicaffairs@okwu.edu
- Athletics: 918.335.6430 or email jmongin@okwu.edu
- Campus Safety and Clery Act: 918.876.2529 or email sdjukic@okwu.edu
- Financial Aid: 918.335.6282 or email financialaid@okwu.edu
- Registration:
- Graduate & Professional Studies: 918.335.6857 or email onlineadvising@okwu.edu
- Traditional Undergraduate programs: 918.335.6261 or email kellis@okwu.edu
- Student Housing: 918.335.6831 or email rgarland@okwu.edu
- Student Development: 918.397.7034 or email abunker@okwu.edu
If you have questions regarding any of the information in the federal disclosures or would like paper copies of any of the disclosure reports, please contact the Office of Academic Affairs.
Oklahoma Wesleyan University
Haltom Campus Center
2201 Silver Lake Road, Bartlesville, OK 74006
Email: academicaffairs@okwu.edu
Phone: 918.335.6288
Financial Aid
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College Financing Plan
The College Financing Plan, previously known as the Financial Aid Shopping Sheet, is a standardized, consumer tool that institutions use to simplify the information that prospective students receive about costs and financial aid. This allows students to easily compare institutions and make informed decisions about where to attend school.
To access your OKWU College Financing Plan:
- Login to my.okwu.edu with your student account
- Click on “Student” in the main navigation bar
- Select “Financial Aid Dashboard” in the left hand side panel
- Click College Financing Plan
- Select the year you are wanting to see
- The document will open in a new window for you to review
Default Rate
A school’s cohort default rate is the percentage of a school’s borrowers who enter repayment on certain student loans during that fiscal year and default (or meet the other specified condition) within the cohort default period. This information is reported by the Department of Education each year, usually in September. For more info, visit the Department of Education’s Official Cohort Default Rates page.
Financial Aid
Contact: Office of Financial Aid | Phone: 918.335.6282
The General Financial Aid Information document includes information about the following: need-based and non-need-based federal, state, local, private, and institutional financial assistance programs available to students; eligibility requirements and procedures for applying for aid; criteria for selecting recipients and determining the amount of award; methods and frequency of disbursements of aid; financial aid terms and conditions, including terms applicable to employment provided as part of a financial aid package; rights and responsibilities of students receiving Title IV, HEA loans; the availability of financial aid for study abroad programs; how financial aid is handled when students withdraw; and whom to contact for questions regarding financial aid; the terms and conditions of federal student loans; entrance and exit counseling information; and drug violation penalties. The Title IV Loan Code of Conduct for financial aid employees is also listed.
To submit documents, please use our upload site. Submit to: Financial Aid.
Net Price Calculator
Students may use the net price calculator to find estimates.
Private Lending
Students may utilize private student loans. Here is the self-certification form. OKWU does not have a preferred lender list. We encourage you to research private loans and the terms of the loans carefully and to be sure to use credible banking institutions.
Refund Policy, Requirements for Withdrawal, and Return of Title IV, HEA Financial Aid
Contact: Office of Financial Aid | Phone: 918.335.6282
If a student withdraws from or drops a course, OKWU will adhere to its refund policy as published in the University Catalog. Requirements for return of Title IV, HEA grant or loan aid are also available in the Return of Title IV Funds Policy.
By accepting OWKU institutional money, a student agrees to remain in good standing with student life and abide by University policies.
Voter Registration
The 1998 Reauthorization of the Higher Education Act of 1965 requires institutions of higher education to make a good faith effort to distribute voter registration information. The Office of Financial Aid sends a yearly courtesy email to students regarding registration.
Information on voting in local, state, and federal elections may be found on the U.S. Election Assistance Commission’s official website. Nonresident students may find voter information about their specific states through the U.S. Election Assistance Commission as well.
General Institutional Information
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Academic Programs and Institutional Information
Contact: Registrar | Phone: 918.335.6269
Information concerning OKWU’s current Traditional and GPS educational programs and course descriptions are available in the university catalogs. The catalog also includes a listing of current faculty. Information about campus facilities, including those that relate to instructional programs, is available through the campus map. Academic complaints must be filed in writing to the Associate Provost, 2201 Silver Lake Rd., Bartlesville, OK 74006.
For general information about Oklahoma Wesleyan University, please visit the catalog.
Accreditation
Contact: Director of Academic Assessment | Phone: 918-335-6291
Information concerning OKWU’s institutional and specialized accreditations is available in the Catalog. Oklahoma Wesleyan University holds accreditation with the Higher Learning Commission. In addition, OKWU’s education, business, and nursing programs receive accreditation through program-specific organizations.
College Navigator
College Navigator is a free consumer information tool designed to help students, parents, high school counselors, and others search for and obtain information about U.S. postsecondary institutions. Enter Oklahoma Wesleyan University as “Name of School” to view OKWU College Navigator information.
Copyright Infringement and Peer-to-Peer File Sharing Policies and Sanctions
Contact: IT | Phone: 918.335.6257
Information regarding OKWU’s Internet Usage Policy is available. It is also available in the student handbook and it must be signed when a student creates his/her WebAccess account.
Confidentiality of Student Records (FERPA)
Contact: Registrar | Phone: 918.335.6269
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. OKWU publishes a Privacy of Student Records that delineates student rights under FERPA. In addition, OKWU information on confidentiality of student records is published in the University Catalog.
The FERPA policy includes our policy on Request to Disclose, Consent not Required, and Subpoenas.
Disabilities Services at OKWU
In compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990/ADA Amendments Act of 2008, Oklahoma Wesleyan University does not exclude otherwise qualified persons with disabilities solely by reason of the disability from participating in university programs and activities, nor are persons with disabilities denied the benefits of these programs or subjected to discrimination.
Once a student is admitted to the University, it is the responsibility of the student to bring to the university’s attention the need for accommodation due to a qualifying disability. Requests for accommodation should be made to the Student Success Center (SSC), which is located in La Quinta Mansion on campus and is operated under the auspices of the Office of Student Development. The SSC will assist students in their request for accommodations and help them obtain other necessary support services. Once proper information has been received, the SSC will notify the appropriate faculty and/or staff of the student’s specific requests. The SSC will also make arrangements with outside agencies for any services needed (i.e., interpreters, audiobooks, etc.). An updated disclosure release form is required each academic term in order for new faculty and/or staff to be contacted regarding the student’s requested accommodations. In addition, an updated application is required in order to meet any accommodation changes.
The information and resources below provide important details about Disabilities Services at OKWU.
Disabilities Services Contact Information:
Student Success Center
Director: Sunshine Hattingh
Email: sshattingh@okwu.edu
Phone Number: 918.335.6296
Located in La Quinta Mansion (2201 Silver Lake Road, Bartlesville, OK 74006)
Disabilities Services Resources:
- OKWU Disabilities Services Policy Statement
- U.S. Government Office of Civil Rights website for Disabilities Services in Higher Education
Grievance Policies
In accordance with the HLC Student Complaint Policy and in an effort to improve its service to its students, OKWU takes student complaints seriously and uses them to make institutional improvements when appropriate. All non-academic and academic grievance policy information can be found in the catalogs on the OKWU Registrar webpage.
Non-Academic Grievance: At OKWU, a non-academic complaint refers to a substantial grievance or serious concern. This would include issues with people, processes, practices, or policies that have been oppressive, unfair, unjust, or inhumane. Students who wish to file a complaint and thereby request clarification, investigation, or resolution of the issue raised should fill out the form. Please use this OKWU Complaint Form for non-academic complaints.
Academic Grievance: Students who wish to appeal a specific assignment, test, or final grade can submit an OKWU Academic Grievance form. The form must have evidence that: 1) The grade issued by the instructor is not representative of the student’s work, according to standards set forth in the course syllabus and/or specific assignment instructions, and/or 2) Assigned work and/or course instruction demonstrated egregiously ambiguous guidelines or an unreasonable departure from expectations expressed in the course syllabus, specific assignment instructions, or other pertinent instructional documents. An appeal without the accompanied evidence will be denied.
External Contacts for Student Complaints
- All students located in Oklahoma: Oklahoma State Regents for Higher Education
- Students living outside Oklahoma taking classes online (these students are taking classes from Wesleyan University through the State Authorization Reciprocity Agreements, aka SARA):
- SARA Student Complaints
- Learn more about SARA student complaints here: The National Council for State Authorization Reciprocity Agreements (NC-SARA)
Graduation and Retention Rates
(Student Right-to-Know Act)
Contact: Registrar | Phone: 918.335.6269
Graduation data and retention rates for OKWU full-time, degree-seeking, undergraduate students are available in the IPEDS Graduation Rates and IPEDS Fall Enrollment Report.
Graduation and Retention Rates for Student-Athletes
Contact: Athletics | Phone: 918-335-6430
The Department of Athletics annually publishes graduation data and retention rates for OKWU student-athletes on athletically related aid.
Identity Verification for Distance Education Policy Statement
Institutional Review Board
Click the link below to learn more about Oklahoma Wesleyan University’s policy on activities involving human subjects is to fully comply with regulations of the Office of Human Research Protections (OHRP) and the U.S. Food and Drug Administration (FDA), and to implement the principles outlined in the Belmont Report.
Licensure Disclosures By State
Professional Licensure and Certification Requirements – Federal Regulation as of July 1, 2020
Some of the academic programs at Oklahoma Wesleyan University (OKWU) lead to professional licensure. Beginning July 1, 2020, the U.S. Department of Education regulations require licensure disclosures for all programs leading to a license or certificate.
Each state and territory have different professional licensure and certification requirements. Students who are considering an academic program that may allow them to pursue professional licensure in their state or territory are strongly encouraged to check their state’s or territory’s information below and contact the appropriate licensing agency to seek information and additional guidance before beginning a program outside of their state.
OKWU is a member of the National Council for State Authorization Reciprocity Agreement (NC-SARA) which allows us to provide distance education to students who reside in states other than Oklahoma. The Professional Licensure Directory from NC-SARA is linked at the end of this section. Use this section to find the licensing information for each state/territory.
Please note that OKWU teaches to the license and certification standards of the State of Oklahoma. If you plan to work in any state other than Oklahoma, it is highly recommended that you verify that state’s permit, license, or certification requirements before enrolling in an OKWU licensure program. A state’s requirement may include specialized training or specific curriculum that is not required in Oklahoma and as a result, may not be sufficiently covered in the OKWU professional licensure curriculum. OKWU disclaims responsibility for the failure of any student to meet the educational requirements for a permit, license, or certification in any jurisdiction other than Oklahoma.
If you relocate during your tenure as an OKWU student, please review the requirements for that state and speak with the dean of your school to ensure professional licensing in that state is a possibility.
International Students: Prior to enrolling in an OKWU licensure program, prospective students who live and/or work outside of the United States should confirm with the appropriate licensing agency whether successful completion of the OKWU licensure program meets the requirements of the country where they intend to live/work. Certain types of employment require advanced or specialized programs.
Requirements of NC-SARA by state:
Non-Discrimination Policy
In compliance with federal law, including the Provision of Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, Oklahoma Wesleyan University does not illegally discriminate against persons on the basis of race, religion, sex, color, national or ethnic origin, age, disability, or military service in the administration of educational policies, programs, or activities, its admissions policies, scholarship and loan programs, athletic or other University administered programs, or employment.
Adopted: October 2012
Reviewed: October 2017, 2022 and periodically depending on circumstances.
State Authorization
Student Body Diversity
Contact: Registrar | Email: registrar@okwu.edu | Phone: 918.335.6269
Information about student body diversity, including the number of enrolled full-time students by gender and race/ethnicity, is provided in the Student Body Diversity Disclosure. The number of undergraduate students who receive a Federal Pell Grant is available on College Navigator.
Transfer of Credit Policy and Articulation Agreements
Contact: Registrar | Phone: 918.335.6269
Transfer of credit policies and articulation agreements are published in the University Catalog. To obtain a copy of the accreditation, approval, or licensing information, please contact Academic Affairs.
OKWU & TCT Articulation Agreement
OKWU & Pioneer Tech Articulation Agreement
OKWU & Tulsa Tech Articulation Agreement
OKWU & Wesley Seminary Articulation Agreement
OKWU & NE Tech Articulation Agreement
OKWU & Green Country Tech Articulation Agreement
OKWU & Rhema Bible College Articulation Agreement
OKWU & Victory College Articulation Agreement
Health and Safety
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Catastrophic Event Policy
Oklahoma Wesleyan University maintains policies to address (i) the possibility of a catastrophic event affecting University academic and other operations, (ii) the security of students, faculty and staff on campus before, during, and after catastrophic events, including weather and security threats; and (iii) data protection in the event of a catastrophic event that disrupts its information technology systems.
Crime Statistics, Campus Security Policies, Crime Log, and Fire Log
Contact: Director of Campus Safety | Email: sdjukic@okwu.edu | Phone: 918.335.6206 | Emergency Phone: 911
Information regarding public safety at OKWU is provided in the annual OKWU Security and Fire Safety Reports. The Security Report includes crime statistics and policy statements as required. OKWU immediately transmits messages to Students, Faculty, and Staff’s phone and email. In the event of a campus emergency, OKWU will send emergency voice and text messages.
OKWU will make timely reports through Twitter, Facebook, OKWU ALERT APP, emails, or other means. OKWU notifies the campus community of any changes to the OKWU Security and Fire Safety Reports through an OKWU community-wide email.
OKWU publishes an annual Fire Log, which includes information regarding fires on-campus including the nature, date, time, and location of each fire. To obtain a paper copy of either the Security and Fire Safety Report or the Fire Log, contact the Campus Safety Office.
Drug and Alcohol Policy
Contact: VP of Student Development | Phone: 918.335.6289
Emergency Phone: 911
The OKWU Drug and Alcohol Policy includes the institution’s drug/alcohol policy. The policy provides information about alcohol and other drug health risks, drug alcohol laws and penalties, and campus alcohol and other drug education and counseling resources.
Federal Student Financial Aid Penalties for Drug Law Violations
Contact: Office of Financial Aid | Phone: 918.335.6282
Federal law provides that a student who has been convicted of an offense under any federal or state law involving the possession or sale of a controlled substance during a period of enrollment for which the student was receiving financial aid shall not be eligible to receive any federal or institutional grant, loan, or work assistance. There is a separate, written notice of the penalties for drug violations.
Missing Student Policy and Notification Procedures
Contact: VP of Student Development | Phone: 918.335.6289
Emergency Phone: 911
OKWU’s Missing Student Policy and notification procedures to be followed when an OKWU student has been reported missing for more than 24 hours are available in “Safety and You”, the annual OKWUsecurity and Fire Safety Report. The report also includes directions for students on how to submit emergency contact and missing person contact information.
Vaccination Policies
Oklahoma Wesleyan University follows the Centers for Disease Control and Prevention’s recommendation for immunizations. Specific requirements for vaccinations are published in the Student Health Department Requirements letter that is mailed to all students.
The State of Oklahoma vaccination requirements can be found here.
Student Outcomes
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Intercollegiate Athletic Program Participation Rates and Financial Support Data
Contact: Athletics | Phone: 918-335-6430
In compliance with the Equity in Athletics Disclosure Act, the Department of Athletics publishes information on men’s and women’s athletic programs at OKWU. The EADA report includes the number of participants by gender for each team, operating and recruiting expenses, coaches’ salaries, revenues, and athletically related student aid.
Student Outcome Assessments
Teacher Education
Contact: Teacher Ed Program | Phone: 918.335.6214
Title II of the Higher Education Act requires annual reports on the pass rates of their graduates on state certification assessments and other program data. The OKWU University Teacher Education Program publishes an annual report on this topic. All reports can be found on the Title II Data File search page.
OKWU provides a report annually regarding goals, assurances, pass rate information, program information, an accreditation statement, and other information.
CAEP Annual Reporting Measures
Elementary Education Recognition Report
Health PE Recognition Report
M. Ed Recognition Report
Oklahoma Annual Report
Secondary English Recognition Report
Secondary Math Recognition Report
Secondary Social Studies Recognition Report
Tuition and Fees
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Cost of Attendance
Contact: Office of Financial Aid | Phone: 918.335.6282
The Cost of Attendance (COA) consists of tuition and fees, books and supplies, room and board, transportation, and any additional costs for a program in which the student is enrolled or expresses an interest. COA includes both Costs Payable to the School and Costs Paid to Others. For information concerning the estimated cost of attending, click the links below:
Net Price Calculator
Students may use the net price calculator to find estimates.
Other
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Drake Library and Academic Center for Excellence
Contact: ACE Director | Phone: 918.335.6825
Located on the second floor in the Janice & Charles Drake Library, OKWU’s Academic Center for Excellence exists to help students reach their full potential. Whether you need help studying for that tough exam or need writing assistance for a paper, you’ll find editors at ACE who can assist you.
For appointments, check-in at the desk or make an appointment online by visiting Spring 2023 on Brightspace for the link to book.
Disbursement for Books and Supplies
OKWU has partnered with eCampus.com as OKWU’s Official Online Bookstore for the best price and selection – guaranteed!
Why shop your official online bookstore?
- Guaranteed professor-selected course materials
- Free shipping to the campus post office*
- Choose from new, used, eBook, rentals, and Marketplace inventory
- Price match guarantee
- Risk-free early ordering; returns accepted up to 30 days after classes begin
*Excludes marketplace purchases
To find your textbooks and course material:
- Go to https://okwu.ecampus.com
- Click Textbooks > Order
- Select Your Term
- Add Your Course(s) and Section
- Select “Find Your Materials”
- For each Course Material Select Your Preferences and “Add Item to Cart”
- Proceed to Checkout and Complete Order
If you have questions about an order or need help with the bookstore website, eCampus.com Customer Service is available.
The customer service team is available by phone at 1-859-209-6958 or can be emailed by clicking here. Hours are 8:30AM to 6PM ET Monday thru Friday. Live Chat available 7 days a week.
Can I use my financial aid to purchase books?
Title IV aid (Pell Grant or Direct Loan) recipients who have a credit balance after charges and aid have posted may purchase books through Follett’s site with a voucher as a charge on the student’s account. The amount of the book purchase will be considered a charge and deducted from the credit balance (student refund) after the financial aid posts. Any change in enrollment or loss of financial aid eligibility may result in an aid recalculation. If aid is reduced, the student will be responsible for repaying this charge along with any tuition or fees that are due.
Even if using a voucher, you may be asked to enter a credit/debit card information. The card will be used if you do not fulfill the rental return obligation.
A few things before you proceed:
- Have your student ID (Ex – 000081234)
- You must have said selected “I authorize Oklahoma Wesleyan University to apply the credit balance derived from Federal funds/aid to charges on my student account for other goods and services, such as books, supplies, fines, etc. I want to use my extra federal aid to cover my other charges.” To complete that form or update your response, here is a link to that form https://lfforms.okwu.edu/Forms/FSA-Authorization
Once you are at the checkout:
- You can select to set up an account with Follett that allows you to track your purchases (recommended) and will send you reminders or you can continue as a guest
- Complete the Delivery Method and Billing Information
- In the Payment Method section, select “Financial Aid/Scholarship”
- Enter your Student ID (0000XXXXX) and PIN (date of birth in MMDDYYYY format)
- Click “Find Accounts”
- If you have a credit available, select “Pay with This” and check to agree to the terms
- If you do not have funds listed but are expecting them
- Login with your myOKWU login to WebAccess at https://webaccess.okwu.edu/selfservice/
- Hover over “Finances” and select “Balance”
- Select the semester/term and review if you have a credit balance available
- If you have a credit balance available but are not able to use it, please submit a FSA Authorization and give permission to OKWU to use your extra funds to cover other charges. https://lfforms.okwu.edu/Forms/FSA-Authorization
- For help if you do not have funds, please email FinancialAid@okwu.edu
If Follett is not able to help you via the phone number or email above, please contact Vanessa at lvalladares@okwu.edu for additional help.
Student Handbook
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